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Deployment Automation

Workflow Orchestration: Introduction, Types, Tools and Use Cases

Gursimran Singh | 29 May 2023

Introduction to Workflow Orchestration

Workflow orchestration is the automation of a workflow or multiple tasks. In other words, it handles multiple automated tasks to execute a single significant process or workflow.

What is Workflow?

It is a set of sequences or steps of tasks and data processes between these steps. In other words, it tells us about the work's execution and data flow. In the previous workflow, the stage has a connection to the next one, which means data of earlier steps processes to the next one. If these steps are individual and no data flow between them, then it is not a workflow. 

What is Orchestration?

It is configuringmanaging, and coordinating computer applications and services automatically. It is different from automation. Automation is automating a single task to make our business more efficient and productive, but it automates the whole process and workflow, which may contain different disparate systems.

Cloud Automation is an all-around term describing the tools and processes that aim to reduce manual efforts to manage complex multi-cloud environments. Click to explore about our, Orchestration vs Automation

What are the various types of Workflow Orchestration?

We have various types of orchestration, but we will be going to discuss only three of them. These are:


Cloud orchestration helps to start, deploy, or provision servers, manage networks, and gain access to services on the cloud. Its role is to manage interactions between workloads on private or public clouds.


Service orchestration provides end to end solutions. It includes designing, creating, delivering, and running an application.


Release Orchestration helps to manage and orchestrate an end to end release pipeline of software. Thus it takes care of the tasks and status of the release pipeline.

ARO tools enable enterprises to scale release activities across multiple, diverse, and multigenerational teams, technologies and development methodologies. Source: Gartner, Inc

What are the best tools of Workflow Orchestration?

To choose the right tool for orchestration is an essential task. It can help to speed up the progress. As these tools have to execute repetitive manual tasks. For coherent and clear cross automation, it is necessary to choose a platform that brings Robotic Process Automation, Artificial Intelligence, Fuzzy logic, Natural Language Processing, etc. We have various tools and software which are useful for it. Some of them are: 

  • Kubernetes: Kubernetes is an open-source platform that leads to the management of containerized workloads and also in automating computer applications deployment and scaling.
  • Ansible: Ansible is appropriate for managing all environments from setups with limited instances to enterprise environments with many thousand instances.
  • CFEngine: CFEngine is an open-source tool that helps to break complex things into simpler ones by automating the configuration management process.
  • Terraform: Terraform is an open-source Infrastructure as a code that helps in enabling you to securely create, modify, and enhance infrastructure
  • Cloudbees: It helps in risk reduction and optimization of software delivery.
an open-source configuration management tool that helps you get a desired state of infrastructure and crush the complexity of infrastructure scaling. Click to explore about our, Ansible Configuration Management

What are the Use Cases of Workflow Orchestration?

The highlighted below are the use cases:

Case 1

Client Introduction: Spotify is an international media provider. It has headquartered in Stockholm, Sweden.

Story: Spotify is an early adopter of docker and microservices. He had containerized microservices since 2014. They are using Helios, which is an open-source homegrown container orchestration system. They migrated from on-premise data centers to Google cloud in 2016-2017. Now they have over 200 autonomous engineers working there. Day by day, as they were growing by late 2017, it becomes difficult for them to handle work using Helios with a small team.

Then they adopt Kubernetes, which is grown up at that time. Kubernetes added velocity, reduced cost, increased efficiency, and aligned the tools and industry on best practices. When they are replacing Helios, they can run both of these alongside. During migration, services are running on both, so reduce risk while adopting Kubernetes. Hence in 2018, they can use API and extensible features of Kubernetes for supporting and interfacing legacy systems. In 2019 they were addressing their last remaining technology.

Their 150 services have migrated to Kubernetes. Now they need to spend less time on manual tasks. They can perform the same job in seconds or minutes that was taking hours previously.

Case 2

Client Introduction: Babylon is a health service provider. It provides remote consultation that is in the United Kingdom. 

Story: They are using different technologies. Many products are leveraging technologies such as Machine learning and Artificial Intelligence, due to which their organization is expanding day by day. It also starts expanding to other countries. To run particular experiments in these fields, they don't have enough in-house computing power.

Then to solve this problem, Babylon had migrated to the Kubernetes platform. The infrastructure team has started using Kubeflow. Kubeflow is a toolkit of machine learning on Kubernetes. They created their Kubernetes core server and deployed Kubeflow. Not only this, but they orchestrated the whole process. 

Thus this process helps Babylon to increase the efficiency of work. Kubernetes machine learning comes with the capability of scheduling and scalability, which allows them a lot.

Docker is an open platform for developers and sysadmins to build, ship, and run distributed applications, whether on laptops, data center VMs, or the cloud. Click to explore about our, Rocket Chat Deployment with Docker and Kubernetes

What are the benefits of Workflow Orchestration?

The below mentioned are the benefits:


Automation is one of the benefits of Orchestration. It helps to increase efficiency, productivity, accuracy and reduce the time of performing tasks. Hence it reduces operational expenses. These tasks can be automated on-premise, in the cloud, or in other hybrid configurations.


Continuous delivery of changes and automation helps the organization to increase the efficiency of an organization.


It improves cross-department communication. In release it and becomes easy for the release manager to communicate with others working in that department. A centralized dashboard helps to take clear and consistent information about releases. It helps all to get a clear overview of things.

Cost Saving

It provides excellent efficiency in workflow. It helps to make significant revenue by orchestrating workflow as it contains fewer manual operations. It promotes the economical usage of resources.

Reduction of errors

There are more chances of mistakes when humans perform tasks. By orchestrating these tasks, it reduces manual errors. It enables a consistent and reliable environment by utilizing predictable processes in predictable situations.

Simplified Optimization

It automates workflow, which has various individual subtasks, and it also acts as an integrator of automation. It ensures complete maintenance of all elements of workflow in an integrated and harmonized way.

What are the major challenge of Workflow Orchestration?

The big challenge of it is new technology. So it is a technological change. As it is now, it is challenging for the user to adopt it. It takes time to change the mindset. Because every new change needs risks, this is the big challenge of it to make people's mindset to adopt it.

Cloud Orchestration vs Automation
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Workflow Orchestration helps to automate workflows. It helps to streamline and optimize processes and workflows. Organizations can use their workforce to focus on other tasks rather than on those that are manual and repetitive. Adopting it can help the organization to work effectively and efficiently. It helps to increase the Return on Investment and revenue.