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Requirements Elicitation Processes and its Benefits | XenonStack

Navdeep Singh Gill | 15 November 2022


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Introduction to Requirements Elicitation

Elicitation? It must be an easy thing!

Let me try. Okay, so first, I have to do what? Wait, this isn't that easy…

Exactly! It looks like elicitation is easy, but it's not, so let's understand first what requirement elicitation is in Project management.

Many processes and techniques can be used to manage projects effectively in the software development world. One of the most challenging tasks in any project is eliciting requirements. With so many different ways to go about it, it's easy to get lost and end up with a document that's nothing more than fragmented ideas instead of precise specifications. Eliciting requirements is an art and not a science. It requires you to use your instincts and engage with the client on a different level. Having said that, you can use various techniques and methodologies as a software engineer or project manager to streamline the process of getting useful information from your stakeholders. With so many software development methodologies available in the market today, it can take time for new entrants to choose which will work best for their specific needs.

A document that describes what the end-users want the system to do and not how the system works. Click to explore about our, Functional Specification Document

What is Requirements Elicitation?

The first step in the software development process is requirements engineering. This is turning a business or organizational problem into a set of requirements for a new software application. This step identifies a problem, and a set of requirements is developed. It will include information about the problem, the stakeholders, their needs, and the reason for building the application. The problem statement is the primary input for this process.

The crucial part is that we need to gather information, not only information but also the correct information. Connecting with Stakeholders to understand precisely what they are looking for.

What are the benefits and importance of Requirements Elicitation?

  • Requirements Analysis: It helps identify and understand the problem to be solved.
    It helps identify user needs and the problems that need to be solved. It is the first step toward designing and developing a solution.
  • Requirements Documentation: Requirements documentation is necessary to make sure that all stakeholders are on the same page and agree on what is required to be done, how it will be done, and what technology will be used to deliver the results.
  • Requirements Traceability: It ensures that each requirement can be traced back to its owner and links to the problem statement and other related requirements. This is important when changes need to be made to the requirements.
  • Requirements Prioritization: This is where the business and domain experts will come together to determine which requirements are most important and need to be implemented first.
  • A good understanding of the problem will help you to deliver a solution that is more likely to be successful.
  • Clear and well-documented requirements will help stakeholders and team members stay on the same page and agree on what needs to be done.
  • Documented requirements will also help minimize the number of defects in the resulting product.
  • A proper requirements engineering process can help the organization save money and increase productivity.
  • A proper requirements engineering process will help you be more successful in the job hunt because it will showcase your ability to understand the problem and deliver a solution to meet the stakeholders' requirements.
  • It can help you to decide which software development methodologies will work best for your specific needs.
The process of ensuring that the needs of customers and other stakeholders are met. Click to explore about our, Requirements Management Process and its Benefits

What are the best ways to do Requirements Elicitation?

  • Build Rapport: This is the first step toward eliciting requirements. Building rapport with your stakeholders will help them feel more comfortable sharing their problems and needs, making them more likely to respond to your questions and suggestions.
  • Ask Open-Ended Questions: Closed-ended questions are more likely to result in "yes" or "no" answers. These are not very helpful when you are trying to get a good grasp on the problem and get a good set of requirements.
  • Write Down Everything: This is an essential part of the process. You will want to write down everything your stakeholders say, even if it sounds silly or unrelated. You can sort through the information and determine what is useful and what isn't once you have finished asking questions.
  • Get as Many Stakeholders as Possible: It's not enough to talk to just one person. You will want to talk to as many stakeholders as possible to get a well-rounded picture of the problem and a good set of requirements.
  • Take Your Time: You don't want to be in too much of a rush. This is not a quick process. It will take time to meet with stakeholders, ask questions, and get a good grasp of the problem and the requirements.

What are the processes of Requirements Elicitation?

The significant steps which should be involved in this procedure are –

  1. We need to identify all the stakeholders, for example. Users, developers, customers, etc.
  2. Always list out all the requirements of customers.
  3. A value indicating the degree of importance must be assigned to each requirement.
  4. At last, the final list of requirements must be categorized as follows:
  5. What is possible to achieve
  • What should be deferred and the reason for it
  • What is impossible to achieve and should be dropped off.
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Requirements engineering is turning a business or organizational problem into a set of it for a new software application. The first step towards designing and developing a solution is requirements engineering. It is essential to understand the problem statement and the user's needs. It helps in identifying and understanding the problem to be solved. It also helps identify user needs and the problems that need to be solved. It is the first step toward designing and developing a solution. It is essential to document requirements so stakeholders are on a similar page and agree on what needs to be done, how it will be done, and what technology will be used to deliver the results.


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