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Requirements Management Process and its Benefits | 2022

Navdeep Singh Gill | 17 August 2022

Introduction to Requirements Management

Requirement management is the process of ensuring that the needs of customers and other stakeholders are met. The requirements typically referred to as needs are essential. Requirements represent the capabilities that will satisfy your product strategy. Requirements management is a process performed throughout the product lifecycle to ensure that all the requirements are collected and analyzed. This process is constantly refined as new information is gathered.

Requirement management has its roots in system engineering, but it can also be applied across disciplines such as business analysis and project management. It is essential for product managers and software development teams as it helps ensure that products meet customer needs. Typically, a product manager is responsible for managing the process. You are responsible for helping the team define requirements and helping to manage changes throughout development. When you learn how to manage your requirements effectively, you can better validate customer needs and build features that customers find love.

Application lifecycle management is the set of strategies, processes, and tools that help you manage your software development, testing, and deployment lifecycles.Click to explore about our, Application Lifecycle Management

What is a Requirement?

A requirement is something necessary for a successful outcome. Requirements for software products can be quite extensive. Some features might have multiple requirements, so it's essential to understand what they are. In this case, you can think of requirements as components that need to be implemented to complete the feature.

Whatever you create, the requirements should be:

  • Required: Required to achieve business and product goals.
  • Specific: Detailed with reliable roots tracing back to their origins and purpose.
  • Understandable: Written and without ambiguity. Concise: Sufficiently detailed information about the end user's challenges or needs.
  • Feasible: Researched and proven to be both useful and achievable.
  • Testable: Can be completed or approved through user acceptance testing or other criteria.

How it works?

The goal of requirement management is to ensure that product development objectives are accomplished. It's a set of strategies for documenting, evaluating, organizing, and deciding on requirements so that the development team has the most up-to-date and accepted requirements. From the start of a project to the end of the engineering lifecycle, requirements management helps to avoid errors by keeping track of changes in needs and encouraging communication with stakeholders.

Why it is important?

Project failures are frequently attributed to problems with requirements management. Scope creep, cost overruns, project delays, and poor product quality that does not satisfy customer expectations and safety requirements can all result from poorly defined requirements.

A requirements management plan is crucial to a project's success because it allows the development team to lead the product development lifecycle and control the scope. Requirements management software gives you the tools to carry out your strategy, lowering costs, speeding up time to market, and improving quality control.

A complex field that is often misunderstood. Product management involves everything from creativity and discovery to marketing and sales.Click to explore about our, Product Management Roadmap

Responsible for Requirement Management

Depending on the nature of the request, your organization may have different owners and stakeholders. Typically, a product manager is responsible for ensuring that the requirements management process is followed regarding product features.

A large part of your role is to gather ideas and feedback from clients, internal teams, and other stakeholders. You should evaluate whether the new ideas align with the overall product strategy and business and then translate the ideas into requirements and features.

It is significant to keep communication open between stakeholders so that no one group's requirements take precedence over others. As the product manager, you ensure that all requirements affecting the business, customers, product, and team are met.

Requirement Management Processes

Creating a process for managing requirements helps to create consistency and transparency between product, engineering, and other stakeholders. Changes that need to be made to the requirements should be discussed and agreed upon broadly throughout the product's life cycle.

It does not end with the release of a product. From that point onwards, incoming data about application acceptance is collected and entered into the next generation or release product planning stages. Thus the cycle of existence begins again.

The requirements management process typically includes the following phases:

  • The collection process involves gathering feedback and needs from customers and internal teams.
  • They determine whether the proposed features and requirements align with the company's or product's vision.
  • Documenting user requirements and detailing technical requirements are two essential aspects of prioritization.
  • We are planning upcoming releases or sprints and ensuring that the features and requirements included are the most important essential parts of the job.
  • It was then validating and Creating a definition of "complete" and planning ongoing enhancements.

The systems engineering V model is supplemented by a typical requirements management approach that includes the following steps:

  • Get a list of the stakeholders' initial requirements.
  • Review the needs
  • Define and document the requirements.
  • Establish a priority list of requirements.
  • Requirements must be agreed upon and approved.
  • Follow the requirements for the work items.
  • After the implementation, check with stakeholders to see if any changes to the requirements are required.
  • Verify and validate system requirements using test management.
  • Examine the effects of the modifications.
  • Re-evaluate the requirements
  • Changes should be documented.

By following these steps, technical teams can exploit the complexity involved in producing smart connected goods. Using this technology can help you streamline the process and improve quality while increasing the sales cycle.

The way in which a company develops its products can determine how and when requirements move through the requirements management process. That is, one phase ends before the start of the next. In an agile environment, many requirements can be fulfilled at different stages because the next task is prioritized as part of the next task.

Sprint plan. A requirements management process is effective if it is well-communicated and documented. Building things that help other people is valuable for your customers and your business.

A functional specification document is a document that describes what the end-users want the system to do and not how the system works.Click to explore about our, Functional Specification Document

What is Requirement Management Plan (RMP)?

A requirements management plan (RMP) explains how you'll receive, assess, document, and manage all of a project's requirements. The plan typically covers everything from the high-level project's initial information collection to more granular product requirements that may be gathered over the project's lifecycle. The project overview, requirements collection method, roles and responsibilities, tools, and traceability are all essential elements to include in its strategy.

Qualities of Requirements

A requirement should have specific properties to be regarded as a "good" requirement, such as being:

  • Particular
  • Concise and clear
  • Accurate and Understandable
  • Practical and feasible
  • Necessary

Requirements sets should be assessed as well, and they should be consistent and non-redundant.

What are the benefits?

Some of the benefits of requirements management include:

  • Lower development costs throughout the entire lifecycle
  • Fewer defects
  • Minimal risk for safety-critical products
  • Faster delivery
  • Reusability
  • Traceability
  • Requirements tied to test cases
  • Global configuration management
A backlog grooming event's main objective is to ensure backlog user stories for the next several sprints are ready for sprint planning.Click to explore about our, Backlog Grooming vs Sprint Planning


Requirements management can help improve the results of a project and is a key part of a successful undertaking. However, creating a standard process in your organization is vital to achieving consistent and high-quality results. A requirements management standard process is essential for every organization, ensuring that all requirements are documented, managed, and tracked. This helps ensure that the requirements are delivered on time and to the required quality level. Maintaining a requirements management practice requires effort and focus. This investment is likely to result in increased quality of requirements and final products – solutions to business problems.