Data Visualization with Microsoft Power BI


There are several tools that make it easier for us to analyze the trajectory of business assets using data. However, Microsoft Power BI is something so unique that makes it super easy to make data-driven decisions.

Introduction to Power BI

Power BI is one of the oldest, famous, and most accessible tools for Data Visualization and business intelligence. From different sources, it collects and helps to convert into an interactive dashboard, and BI reports. It is available as a Power BI Desktop, Power BI Mobile, but also available for Power BI service based on Saas. Business users use a set of services provided by Power BI to create reports and achieve a goal. Power Bi apps help in generating reports, whereas Power BI services help in publishing reports. It is a cloud-based service provided by Microsoft that helps viewers to visualize data and this process is called Data visualization with Power BI.

Data Visualization Microsoft Power BI helps in sorting, analyzing, and comparing data more frequently and quickly. It is compatible with various resources like Microsoft Excel, Access Database, SQL Server, which helps make the best choice for data analysts.

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Installation of Power BI

Power BI only runs on Windows machines if Mac users want to use that they need to have Windows Azure and load Power BI onto that, which can connect Power BI to MAC directly from the cloud. User can use Power Bi in two manners:-
1. In the online version, from the Microsoft store, install the app and sign up.
2. Software is downloaded locally and then install it. Try to follow all the installation process.

Pro Tip: Power BI is available in two versions, i.e., .32-bit and 64-bit.To get the latest version to follow this link

install power bi

3. Click on Download; you will get a pop-up window that will ask to open on Microsoft store.
After that, you will get an install option, then click on Install. When all the installation process is completed, you will get a window like this.

power bi installation complete

Features of Power BI

  1. Data Visualization using Power BI provides a full variety of visualizations like stacked column chart, matrix chart, filled map, funnel chart, waterfall chart. It helps in creating attractive dashboards and reports.
  2. It takes data from various sources like Excel, SQL Server, and many more. Dataset is used to create a dashboard using different visualizations. Datasets can be filtered and sometimes a subset of essential data.
  3. A tile in Data visualization with Power BI contains a single visualization in the dashboard. Tiles help in comparing different information to get a clear view of the result. Tiles are adjustable and can be placed anywhere.
  4. Power Bi also provides a navigation pane in which users can use navigator from a data view to a relationship view and a report view. Users can also navigate between reports, dashboards, and dataset conventionally.
  5. Reports in Power BI contain various dashboards of a different kind. The report helps in representing a complete and structured presentation of data in multiple manners.
  6. Power BI has a particular functionality called Q&A functionality. It is the fastest way of getting the answer to your question using natural processing. Due to this functionality, it is top-cited in gaining SELF-SERVICE BI.
  7. Power Bi is easy to use and does not require any special skills. Therefore, ordinary users can access it easily.
  8. Data Visualization using Power BI has one more special functionality called DAX (Data Analysis Expression). For performing analytics, it has predefined codes and specific functionality. Around 200 functions are available in the Power BI library.
  9. Feedback and help buttons are used in setting various options like giving feedback, downloading, and asking for help.
  10. Most of the Power Bi product is updated every month with more functionality.

Data Connectivity in Power BI

Let us practice to connect data in Power BI. To do this, click on get data you will get a display window like this.

launch power bi

To get data from various resources like excel, Access database, SQL Server, click on Get data. A drop down will be displayed like this.


excel with power bi

After clicking on the Excel option, you will get a window like this; you will get a preview of all the sheets that you want to load, then click on the Load tab.

power bi excel option

After clicking on the load tab, you will see the data of Excel file

excel sheet data

This is a relationship view that will represent the relationship between two sheets by putting a line between them.

power bi excel attributes relation

SQL Server

Click on the Get data, click on More, drag mouse on the database and click on the SQL Server Database.

SQL power BI

Press the Connect button; then, it will ask the server name and database name (which is optional) and select import then OK.

SQL server database

Types of visualization in Power BI

Power BI visualization

It helps in designing reports which are collections of various visualization charts or graphs. Reports are represented on two or three pages, and they are sometimes related to one. Like this, a cluster helps in differentiating the time spent by each employee on a particular project.

designing reports in power bi

The pie chart is used to display the contribution of every employee in project p0001.

power bi pie chart

This treemap will represent emp id will employee having bonuses and their gender.

power bi tree map

This card will help to show terms like total productivity, total income, count of employees like it is telling no of hours spent on each project.

Many more visualization charts and graphs are available, like stack column charts, donut charts, map charts, and slices.

Designing a Dashboard in Power BI

A dashboard is a selection of various Data Visualization Tools like a pie chart, slice, KPI, cluster Bar Chart, and many more. This helps in comparing multiple fields simultaneously. As we know, the report consists of two or more pages, where the dashboard is of a single page.

We are living in a data-driven world and the amount of data continues to expand. Its potential is teaching us to grow together with it. Data wants to tell us its story.

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How to create an attractive dashboard?

Once we are done with the dataset according to our requirements, they will start designing our dataset. A power Bi dashboard provides visualization tools that will tell a story better on a single page. Let’s take a real-life example to understand it better.

Emp_id By Productivity

This tells employees with the highest productivity using the line chart.

power bi employee productivity

Total_income and productivity By Emp_id

This is a treemap that will tell the total income and productivity of each employee.

total income chart power bi

Time spent on each project By Emp_id

This will represent the contribution of each employee in each project.

time spent power bi graph

Points to be considered about the dashboard

  1. This is a complete dashboard as we can see this is colorful; the proper font is used; everything will be apparent to the viewer.
  2. Dashboards will help the viewer to make decisions faster and frequently.
  3. Data Visualization using Power BI does not need any special technical skills.
  4. The dashboard should be designed in such a way it should look attractive and catch the human eye automatically.

Concluding Data Visualization Microsoft Power BI

With the usage of Power BI, Data Visualization helps in solving significant problems in seconds by displaying data on the dashboard using attractive color, proper fonts, maximum interactivity, and provide the facility of sharing dashboards with others. Data Visualization techniques in Power BI also helps in taking data from different sources like excel, SQL databases, and websites. Data Visualization using Power BI in Excel provides an as neat and clean dashboard that will help the viewer to make the faster decision. Power bi is one of the most accessible data visualization tools and does not require any technical skills. Power BI Help viewer to reach their goal and think further. If we do experiments and practice, Power BI helps in learning more features in analyzing and also make familiar with it. We want to create the best visualization with Power BI by doing more and more revisions at each stage.

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